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Privacy Policy

This privacy policy describes how we process information about you, including personal data and cookies.

1. General information

  1. This policy applies to the Website, operating under the following url: yppmacrix.eu, yppmacrix.pl.
  2. The Website operator and personal data administrator is: Macrix Polska Spółka z o.o Marcelińska 90.
  3. Contact e-mail address of the operator: info@macrix.pl
  4. The Operator is the Administrator of your personal data with regard to the data provided voluntarily on the Website.
  5. The Website uses your personal data for the following purposes:
    • Running the newsletter
    • Handling requests via a form
    • Presentation of an offer or information
  6. The service performs functions to obtain information about users and their behaviour in the following ways:
    • Through the voluntary data entered in the forms, which are entered into the Operator’s systems.
    • Through the storage of cookies (so-called „cookies”) on the terminal equipment.

2. Selected data protection methods used by the Operator

  1. Sites for logging in and entering personal data are protected in the transmission layer (SSL certificate). This ensures that the personal and login data entered on the website are encrypted on the user’s computer and can only be read on the target server.
  2. User passwords are stored in hashed form. The hash function works in a one-way fashion – it is not possible to reverse it, which is the current modern standard for storing user passwords.
  3. In order to protect the data, the Operator regularly makes security copies.
  4. An important element of data protection is the regular updating of all software used by the Operator to process personal data, which in particular means regular updates of software components.

3. Hosting

  1. The Website is hosted (technically maintained) on the servers of the Operator: another company.
  2. The hosting company, in order to ensure technical reliability, keeps logs at server level. The logs may include:
    • resources specified by the URL identifier (addresses of the requested resources – pages, files),
    • request arrival time,
    • time of sending a response,
    • name of the client station – identification via HTTP protocol,
    • information about errors which occurred during the HTTP transaction,
    • URL address of a page previously visited by the user (referer link), if the user accessed the Website via a link,
    • information about your browser,
    • information about your IP address,
    • diagnostic information related to the process of self-service ordering via registrars on the site,
    • information related to the handling of e-mails addressed to the Operator and sent by the Operator.

4. Your rights and additional information on how your data is used

  1. In certain situations, the Administrator has the right to transfer your personal data to other recipients if this is necessary for the performance of the contract concluded with you or for the fulfilment of obligations incumbent on the Administrator. This applies to such groups of recipients:
    • the hosting company on the basis of entrustment
    • authorised employees and associates who use the data in order to fulfil the purpose of the website
    • companies providing marketing services to the Administrator.
  2. Your personal data processed by the Administrator for no longer than is necessary for the performance of the related activities defined by separate regulations (e.g., on accounting). With regard to marketing data, data will not be processed for longer than 3 years.
  3. You have the right to request from the Administrator:
    • Access to personal data concerning you,
    • their rectification,
    • erasure,
    • restriction of processing,
    • and data portability.
  4. You have the right to object, with regard to the processing indicated in point 3.2, to the processing of your personal data for the purposes of carrying out the legitimate interests pursued by the Controller, including profiling, whereby the right to object shall not be exercised if there are valid legitimate grounds for the processing overriding your interests, rights and freedoms, in particular the establishment, assertion or defence of claims.
  5. You may lodge a complaint against the Administrator’s actions with the President of the Office for Personal Data Protection, 2 Stawki Street, 00-193 Warsaw.
  6. Providing personal data is voluntary, but necessary to operate the Service.
  7. Activities involving automated decision-making, including profiling for the purpose of providing services under the concluded agreement and for the purpose of direct marketing by the Administrator may be undertaken in relation to you.
  8. Personal data is not transferred from third countries within the meaning of data protection legislation. This means that we do not send them outside the European Union.

5. Information in forms

  1. The service collects information voluntarily provided by the user, including personal data if provided.
  2. The site may record information about your connection parameters (time stamp, IP address).
  3. The website may, in some cases, record information to facilitate the linking of the data in the form with the e-mail address of the user completing the form. In such a case, the e-mail address of the user shall appear inside the url of the page containing the form.
  4. The data provided in the form is processed for the purpose resulting from the function of the specific form, e.g., to process a service request or sales contact, registration of services, etc. Each time the context and description of the form clearly informs what it is used for.

6. Administrator logs

User behaviour information on the website may be subject to logging. This data is used for the administration of the website.

7. Relevant marketing techniques

  1. The operator uses statistical analysis of website traffic, via Google Analytics (Google Inc., based in the USA). The operator does not transmit personal data to the operator of this service, only anonymised information. The service is based on the use of cookies on the user’s terminal device. With regard to the information on the user’s preferences collected by the Google advertising network, the user can view and edit the information resulting from the cookies using the following tool: https://www.google.com/ads/preferences/.
  2. The Operator uses remarketing techniques to tailor advertising messages to the user’s behaviour on the website, which may give the illusion that the user’s personal data are used to track the user, but in practice no personal data are transferred from the Operator to the advertising operators. A technological prerequisite for such activities is that cookies are enabled.
  3. The Operator uses the Facebook pixel. This technology means that Facebook (Facebook Inc., based in the USA) knows that a person registered with it is using the Website. The Operator does not transmit any additional personal data to Facebook. The service is based on the use of cookies on the user’s terminal device.
  4. The Operator uses a solution that automates the operation of the Website in relation to users, e.g., it may send an e-mail to a user after visiting a specific subpage, provided that the user has consented to receive commercial correspondence from the Operator.

8. Information on cookies

  1. The Website uses cookies.
  2. Cookies (so-called „cookies”) are IT data, in particular text files, which are stored in the terminal equipment of the Website User and are intended for use on the Website. Cookies usually contain the name of the website from which they originate, the time of storing them on the terminal equipment and a unique number.
  3. Cookies are placed on a Service User’s terminal equipment and accessed by the Service Operator.
  4. Cookies are used for the following purposes:
    • Maintaining a session of a User of the Website (after logging in), thanks to which a User does not have to re-enter his/her login and password on each subpage of the Website;
    • fulfilment of the purposes specified above under „Important marketing techniques”;
  5. The Service uses two main types of cookies: „session” (session cookies) and „permanent” (persistent cookies). „Session” cookies are temporary files that are stored on the User’s terminal equipment until they log off, leave the website or switch off the software (web browser). „Permanent” cookies are stored on the User’s terminal equipment for the time specified in the parameters of the cookies or until they are deleted by the User.
  6. Web browsing software (web browser) usually allows the storage of cookies on the User’s terminal equipment by default. Users of the Website may change their settings in this respect. The web browser makes it possible to delete cookies. It is also possible to automatically block cookies Detailed information on this subject is contained in the help or documentation of the Internet browser.
  7. Restrictions on the use of cookies may affect some of the functionalities available on the Website.
  8. Cookies placed in the Service User’s terminal equipment may also be used by entities cooperating with the Service Operator, in particular companies: Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA).
  9. Cookie management – how to give and withdraw consent in practice? If you do not wish to receive cookies, you can change your browser settings. We stipulate that disabling cookies necessary for authentication processes, security, maintenance of user preferences may make it difficult, and in extreme cases may make it impossible, to use the websites
    • To manage your cookie settings, select the web browser you are using from the list below and follow the instructions:
      • Edge
      • Internet Explorer
      • Chrome
      • Safari
      • Firefox
      • Opera

9. Recruitment Quiz for the PUT Fairs in Poznań 05.06.2025 – 30.06.2025

By completing the recruitment quiz and providing your personal data as part of it, you consent to the processing of your data by entities affiliated with Macrix Technology Group for the purpose of an initial assessment of your behavioral style and suitability for the Young Potentials Program and the Macrix culture, as well as to initiate contact regarding further recruitment steps – in accordance with this privacy notice.
The data collected through the quiz may include information related to your soft skills, work style, and career preferences. 

The quiz results will not serve as the basis for automated decision-making or profiling within the meaning of Article 22 of the GDPR. Your personal data will not be processed in an automated manner or subject to profiling as referred to in Article 22(1) and (4) of the GDPR. 

The personal data collected through the recruitment quiz will also be used to build a contact database of students potentially interested in participating in the YPP. If you choose not to send us your CV after completing the quiz, we may reach out to you to offer that opportunity and invite you to further recruitment steps. 

Macrix Technology Group processes your personal data based on a joint controllership agreement concluded between the following joint controllers: Macrix Polska Sp. z o.o. with its registered office in Poznań (60-324), Poland, Marcelińska 90 (entered into National Court Register under the number: 0000003410); Macrix Polska sp. z o.o. sp. k. with its registered office in Poznań (60-324), Poland, Marcelińska 90 (entered into National Court Register under the umber: 0000352143); Macrix Polska sp. z o.o. World Services sp. k. with its registered office in Poznań (60-324), Poland, Marcelińska 90 (entered into National Court Register under the number: 0000353747) and  Macrix Software GmbH with its registered office in Mönchengladbach, Am Nordpark 1, Germany (entered into the register of companies under number: HRB 18522) – hereinafter collectively referred to as “Joint Controllers”. Each of the Joint Controllers process personal data within the scope of their obligations stemming from the legal relationship between you and Macrix. 

Additionally, we inform you that your personal data may be shared with our partners: BSS Bohnenberg GmbH, located at Ahrstraße 1 – 7, 42697 Solingen, Germany (VAT ID No.: DE 120962049, HRB Wuppertal 15581, Court of Jurisdiction Wuppertal), and CRON Systems-Automation GmbH, located at Langenberger Str. 505, 45277 Essen, Germany (Essen District Court HRB 10301), to the extent necessary for carrying out the recruitment process and further cooperation. 

The legal basis for processing your personal data is the performance of actions at your request prior to the potential conclusion of a contract – that is, the evaluation of your recruitment submission (Article 6(1)(b) of the GDPR). 

Your personal data is also processed due to legal obligations incumbent on the joint controllers in connection with the recruitment process and the potential conclusion and performance of an employment contract (Article 6(1)(c) of the GDPR). 

For example, personal data required to participate in the recruitment and conclude an employment contract is processed based on labor law provisions. In such cases, processing is necessary for the joint controllers to fulfill their legal obligations during employment. This means that providing the data specified in Article 221 of the Polish Labor Code is required to participate in the recruitment and employment process, and failure to do so may justify the employer’s decision not to proceed with employment negotiations. 

We will process your personal data for the purposes of future recruitment processes and other ongoing recruitments only if you have given your separate consent (Article 6(1)(a) of the GDPR). Other personal data (e.g., your image) will be processed based on your voluntary consent, which you give by participating in the quiz and submitting your data as part of it, and providing such data has no impact on your ability to take part in the recruitment process (also based on Article 6(1)(a) of the GDPR). 

Withdrawal of your consent to data processing will be possible only if there is no other legal basis or purpose justifying the further processing of your personal data. For example, after the recruitment process is completed, we may continue processing your data on the basis of our legitimate interest in establishing, pursuing, or defending against claims related to recruitment (Article 6(1)(f) of the GDPR). You may withdraw your consent for future and ongoing recruitment processes at any time by contacting us at: hr@macrix.pl. 

However, in any case, your personal data will be stored no longer than the limitation period for claims, i.e., no longer than 1 year after the end of the recruitment process for the YPP. 

You have the right to access your data, including the right to receive a copy of it, the right to rectify your data, request erasure (the „right to be forgotten”), restrict processing, data portability, and to object to the processing of your data. You also have the right to lodge a complaint with the competent supervisory authority (the President of the Personal Data Protection Office in Poland or the Federal Commissioner for Data Protection and Freedom of Information in Germany). Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. 

Your personal data may be transferred to providers of job advertisement services, recruitment management systems, and IT services, such as hosting or software platforms. 

Macrix Technology Group does not transfer your personal data outside the European Economic Area. All data centers used by us and our providers are located in Europe. Our providers declare that if it becomes necessary to transfer personal data outside the EEA, they will implement appropriate safeguards for such transfer (e.g., standard contractual clauses). If a provider’s parent company is based in the U.S., personal data will be transferred under the EU-U.S. Data Privacy Framework, based on the European Commission’s adequacy decision of 10 July 2023. That decision ensures a sufficient level of protection for data transferred to U.S. companies participating in the framework and includes safeguards related to access by national security authorities under the CLOUD Act (only if necessary and proportionate). You may request a copy of the applied safeguards at the contact address provided below. 

If you have any questions, you can contact us at: hr@macrix.pl 

The separate consent regarding future recruitment processes (provided below) has been drawn up in two identical language versions. 

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